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Office Administrator Job Opportunity

Whitewater Consulting, Office Administrator Job Description

Whitewater Consulting provides a broad range of People and Organisation Development and HR Consultancy Services in Belfast. We are one of the largest teams working in these areas in Northern Ireland. Our team is made up of Business Psychologists, HR consultants and Business Improvement Consultants, who have very specific experience of the facilitation and development of change processes in large organisations. Our team also have extensive experience in training and consultancy across both public and private sectors.

Currently we are looking to recruit an office administrator. 

The postholder will provide a wide-ranging administrative support to the consultancy team and be responsible for the day to day running of the office. Applicants must have relevant administrative experience.

Reporting to: Managing Director

Key Duties and Responsibilities

Management of office:

There is no line management responsibility with the role. Overall management of the office processes and suppliers.

  • dealing with day to day suppliers i.e. stationary ordering; ordering of materials; liaising with the cleaner
  • ensuring office processes are in place and adhered to i.e. daily search for tender documents; monthly reporting on the Website re; hits and trends; dealing with the daily post; filing etc.
  • effective and efficient management of the office environment

Client Liaison and Reception:

Liaising and Dealing with Clients on a variety of areas to include:

  • Ø Mailshots – updates on products, services
  • Ø Daily enquires re; the services we offer and ongoing projects
  • Ø Reception and hospitality for visitors
  • Ø Administration of client conferences and meetings

Quality assurance:

Production and co-ordination of all programme materials and all team documentation to include:

  • Proposals, presentations and any customer communication
  • Marketing materials
  • Website materials

Administrative support

To provide the day to day administrative support to the team of consultants:

  • Administration support for assessment centres
  • Administration support for the accredited programmes
  • Organising and booking venues for the various programmes
  • Organising and booking flights and accommodation for consultants working outside of NI
  • Collation of financial data and management information for the accounts officer and Managing Director

Key Competencies/Skills Required
Essential Criteria

  • Previous relevant experience of administrating an office in a consultancy or training company

  • 5 GCSE’s including English and Mathematics at Grade A-C or above or equivalent

  • Excellent planning and organisational skills, including the ability to prioritise and multi-task
  • Strong verbal and written communication skills
  • Excellent computer literacy and previous experience of using Microsoft Office packages, including Word, Excel, Powerpoint and Access.

If you are interested in finding out more, please e-mail Terry Denny at terry@whitewaterconsulting.com to request an application form. 

Working Hours: Full Time

Salary: TBC

Location: Belfast (Northern Ireland)

 



Whitewater Consulting

196 Upper Lisburn Road, Belfast BT10 0LA

Tel: 028 90618 067

www.whitewaterconsulting.com


Opportunities for Internship in Growing Consultancy Firm

Opportunities for Internship in Growing Consultancy Firm

Are you an Occupational Psychology graduate? Would you be interested in getting some hands on experience of working with a Consultancy team in Belfast?

We are seeking a Research and Development Intern to join our team based at our Belfast office for a fixed term contract until the end of December 2009 (The intern may be considered for a permanent role in 2010).

The person appointed will support the Consultancy team in the design and delivery of new products and services. Primarily this work will involve the design of bespoke assessment centres exercises as well as assistance in the design and delivery of innovative solutions for organisational development and change programmes.

A Masters degree in Occupational Psychology is essential. Ideally this individual will have at least 1 years experience in research and development as well as experience of recruitment and selection and particularly assessment centre exercise design.

Key competencies required for this role include the following:

  1. Analysing and Judgement
  2. Building Credibility
  3. Interdependence
  4. Results Orientation
  5. Non written and written communication skills
  6. Dedication to Quality

A full driver’s licence is required for the duties of this post.

If you are interested in finding out more, please e-mail you CV to Terry Denny at terry@whitewaterconsulting.com.

Working Hours: Full Time

Salary: TBC

Location: Belfast (Northern Ireland)


Motivation of others signals a job well done

As a consultant, Sharon Douglas advises organisations on how to move forward and improve their performance. Here she tells NIGEL TILSON how it's really satisfying helping companies to come up with real and practical solutions to problems.

THE POST : Business psychologist and consultant, Whitewater Consulting.

THE POSTHOLDER : Sharon Douglas.

What does your job entail?

I'm an occupational psychologist and I have been working as a consultant for about 10 years. Previously I worked as a training manager.

Whitewater is a provider of organisational development solutions within Northern Ireland and the rest of the UK. It offers change management consultancy services to the public and private sectors.

In other words, we provide practical assistance to companies and organisations to help them improve performance.

This usually involves visiting companies to look at the goals they want to achieve and working out how they can develop the capability to get there.

We work with them to improve their people and processes and to challenge their thinking on how the organisation is designed, built and run.

In reality, this covers a wide range of work, such as strategic planning sessions and leadership programmes or designing assessment methods for selecting people for key posts in the private, public and local government sectors.

We tend to bring practical solutions based on leading edge products.

What types of people are there in the Whitewater team?

We have a team of 10 people plus eight associates. We are all highly qualified professionals.

Typically we are occupational psychologists or have a post grad or professional qualification, such as membership of the Chartered Institute of Personnel and Development.

More importantly, we also have strong business backgrounds. It's a very collegiate atmosphere - we work together on solutions. Sometimes it's difficult to get a word in edgeways, at least that's what some of the others say when I'm involved.

We recently achieved the Investors in People award and the assessor commented that we were "an example of a team working at its best".

We all work very hard but also have fun. That's one of our core values. Actually, the qualities are more important than the qualifications; we have core values that people try to work by.

You also need to be good at multi-tasking, juggling lots of different projects and working with a broad range of people.

Practically, what's a typical day like for you?

It sounds like a cliché, but no two days are the same. A lot of the time I'm out with clients doing consulting work.

This can vary enormously. It could involve running a workshop, for example, or a coaching session with a manager. Often it means fighting with planes and trains to get to client sites.

At other times we will be working as a team on projects such as assessment or development centres.

These usually involve four or five of us working together over a period of a day or two, which is great as there are times when we don't get to see each other.

We also have project teams for our various products and meet regularly to plan and review how we are doing against our organisational strategy.

In addition, each team member is responsible for service innovation in particular areas, which means keeping up to date with reading and research projects.

What is particularly enjoyable about your work?

It's really satisfying helping organisations to come up with real and practical solutions.

I personally get a real buzz in seeing clients moving forward and really improving their results.

Part of the work also means that we are helping to improve the quality of people's working lives, which really appeals to me.

I really enjoy the variety.

One day I can be in a hotel facilitating a strategic planning session, while the next day I can be in an old track suit out in a forest facilitating a team-build.

There is no other job I can think of where each day is so varied. It certainly isn't boring.

What, in your view, is the biggest impediment to organisational success?

Poor leadership. It impacts on the whole character of the organisation.

As soon as you meet the head of an organisation you get an idea as to how successful it is likely to be.

People in organisations perform best under the direction of a good leader - someone with a vision for the future who involves their people and who does what they say they'll do.

But that's a significant challenge in most organisations.

We have found that using 360-degree feedback and coaching can be really powerful tools for helping people to develop in this area.

You mentioned management development. What, from your experience, makes the difference between a mediocre manager and an excellent one?

A lot of managers focus on efficiencies rather than making their teams effective.

Really good managers, on the other hand, have a very clear focus on the results they want to achieve. They also have an ability to inspire people to give more than the bare minimum.

We are currently delivering programmes that help to address these issues across a range of industry sectors, including IT, pharmaceuticals, financial services and the hospitality sector. Generally these include training modules and coaching sessions.

A more innovative approach to management development that we are using with several clients involves managers participating in a range of business simulations during a two-day programme and then getting feedback and coaching to enhance their competencies.

As a Chartered Institute of Management-accredited centre, we can also accredit programmes; management qualifications are important to some clients.

Consultancy can demand long hours; do you have a work-life balance? If so, what's your secret?

Work-life balance is a very important value to our team but also an extremely challenging one to achieve.

We tend to work on a peaks and troughs basis. We are expected to work very hard but when it's not quite so busy it's fine to take a Friday afternoon off; this is the accepted norm in our team.

Personally, with three young kids, it's very important to spend time with them, especially since our house has turned into a menagerie of pets over the years.

Along with watching rugby and mini football, work-life balance becomes essential.

What are your plans in Whitewater for the future?

I want to be part of the growth plans that we have for the business and to develop the opportunity to provide our services in GB and Europe.

As a business we have developed a reputation for providing new products and services that deliver results and we plan to continue to do this and I want to be part of this exciting future.

Our work in providing assessment and development centres has grown significantly in the past few years and we also expect that to continue.

In addition, we are already doing some international work on some of our products and expect to have some more travel in the future.

Personally, I'd like to keep on working with a great group of people, doing a job that I thoroughly enjoy.


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